A business runs better when it has excellent teams. While individual brilliance is always required it is ultimately a team that delivers the business results. And one of the most important aspects of a successful team is that they are able to coordinate and collaborate. Those projects that have all the project members coordinating and collaborating seamlessly are the ones that succeed. Coordination and collaboration require behavioural skills but they also require technical capabilities. Online storage and hosted SharePoint are two such technical tools that are essential for modern businesses.
Online storage has become one of the most exciting file storage options. Today when people are able to download movies, music and other media thanks to superfast internet storing all the files is a challenge. The hard drive gets choked after a while and this hampers the performance of the machine. But when data is stored online there is no pressure on the hard drive and this ensures optimal computer performance.
With online storage multiple computers can access the same data and files. There is a drive added to every machine so that the stored data can be accessed and viewed by multiple users in multiple locations. One needs to have internet connection for accessing the data but bandwidth is never a challenge for online storage. And of course, one can access data from anywhere. This is great news for those companies that encourage their employees to work from home.
Microsoft SharePoint is a web app platform that is primarily used in intranet applications and document and content management. With MS-Office like interface Microsoft SharePoint is one of the easiest applications to use and even non tech savvy users can use its capabilities to the fullest extent. Apparently 78% of the Fortune 500 companies use this application so it has to be one of the best in its domain. And those organizations that opt for hosted SharePoint also get the added benefit of an expert managing the application for them.
Today when you opt for hosted SharePoint there are six elements that you get as part of the package.
SharePoint allows the creation of sites that can be for the entire organization or for specific groups. It is known as a contextual work environment. For knowledge sharing there is the communities feature available. Creation, storage, update, documentation and collaboration of content is possible on SharePoint. A search option is also available and it allows one to look for people, sites and communities. The insights element helps in best practice sharing, thus improving work efficiency. And finally there is the composites element through which data, processes and documents can be integrated without coding. Again, with hosted SharePoint all this can be managed by an external partner.
Hosted online storage and hosted SharePoint make life easy for employees because they are able to share and collaborate better. This is the technical capability I talked about in the beginning. As more employees come together on these platforms it is the organization that benefits the most.