So your organization has opted to consider hosted exchange and virtual desktop providers and you have been asked to provide the board members a cost analysis of hiring these experts. What is it that you need to do now? The best course of action is to find out about these service providers online and ask them for quotes. As part of a professional organization you may also float RFPs from these service providers so that you have a complete idea of their cost structure and the services they are going to include in their package. Remember that easy does it in such situations.
Of course every hosted exchange and virtual desktop providers is going to give you the best of what they can provide. They are going to offer you multiple options and the corresponding costs of the solutions. Their objective will be to sell you the top of the line package and for this they will throw all jargons at you. Some of the sellers still believe in confusing buyers if they are not able to convince them. This is why you need to consider every proposal carefully so that you are not influenced by jargons and consultant talks. Given below is some data that should help you consider the cost aspect.
Over the last few years hosted exchange and virtual desktop providers have invested in various technical advancements so that they are able to offer these solutions at a much lower price. In fact if you consider the cost of using virtual desktops you will find that it is less than purchasing or renting physical desktops. Virtual desktops here mean servers, devices and various software licenses.
The cost of servers in 2013 is 50% lower than what it was in 2009. Devices form the most expensive elements in virtual desktop solutions. Device and chip manufacturers have been hard at work to reduce the costs of these devices that have dropped between 30% and 50% in 2013 compared to 2009. And since more organizations are now encouraging employees to use their own desktops the price point for these devices has dropped below USD100.
Even the costs of servers and software applications have come down in 2013 compared to 2009. The cost reduction is in the range of 25% to 40% depending on the server and the software. Combining all of these costs one can expect the cost of virtual desktops and email exchange services to reduce by 2% to 3% every year until the market stabilizes at a certain point.
When you deal with the hosted exchange and virtual desktop providers keep these potential cost reductions in mind. You may even ask them if they have seen these trends and their opinion on these trends. This will make them tread more carefully and give you the upper hand in the dealing process.
However, when selecting hosted exchange and virtual desktop providers you should also consider other elements like experience and customer reviews apart from cost. This will allow you to make the best recommendation to the board.