Self storage software enables a web-based solution for all the requirements of operating a self storage facility. It is capable of handling the administrative, financial and managerial aspects and is used both by self storage owners and managers. It should be streamlined to meet the needs and efficiently complete day to day tasks.
The self storage software should be scalable, so if you are starting out with a small business you pay for what you need and then upgrade as you grow. This is the most cost effective way and you don’t end up paying for top of the line packages which you don’t need. With the lower running costs you can save money and the investment made on the software should be returned in less than a year.
The online payments are done through the Self storage management software which meets all the requirements related to the storage of credit card information. It also enables reservations where credit card details are obtained but not charged until the final contract is signed. In addition monthly rentals are accepted through this software. The credit card details must be secure and be able to be processed in a quick and efficient manner. The lock out process for customers who don’t pay on time should be automated to reduce the arrears.
The Self storage management software stores all the data related to the storage tenants including photos and contact information. This data can be easily accessed when needed and must be securely stored. Emails and messages can be generated to the customers through different mailing lists. Another feature of this software is to enable tenants to view their storage spaces and access important information related to the units. The software should also be able to create audit trails to track operational and financial responsibilities.
With the self storage software all the routine functions can be automated. This includes accounts receivable, contact logs, tenant information, correspondence and contracts. It is also able to generate invoices, insurance expiry, reminders and late notices at the correct times. You can even personalize it to generate a birthday wish for a customer.
With everyone on the go a great feature that the software can have is to enable access to data via an Android, iPhone or iPad.
Any software system must be able to have a backup system built into it. This ensures that no data is ever lost. Backups can be done regularly and a prompt displayed to remind the users that it’s time to backup. Another feature of the software is to offer flexibility in the billing process to incorporate discounts, coupons or free periods. Discounts can be used to encourage customers to pay in advance for example, and this promotion can be tracked over time to check its success rate.
There are many features offered by the Sitelink self storage software and it is up to the business to decide which to incorporate into their operational plans. It must be tailored according to their business needs and meet all the criteria, only then can it be successful.